Sr. Procurement Supervisor

Sr. Procurement Supervisor

Job Category: Support Group
Job Type: Full Time
Job Location: Cebu City
Job Summary

Make a difference and advance your career with Chong Hua Hospital, the Philippines’ premier healthcare destination!

Chong Hua Hospital is looking to hire an experienced and highly motivated Sr. Procurement Supervisor is responsible, with and through the procurement team, for ensuring the following: that all efforts are made to acquire goods and services in a timely manner; that the implementation of the approved supplier terms & conditions is fair and ethical; that the vendors comply with these approved terms & conditions; that integrity and transparency is maintained in all transactions; and that the resolution of any issues that may affect vendor payments are facilitated in a timely manner.    

 The Sr. Procurement Supervisor oversees the accurate preparation of purchase orders for submission to the designated approver. S/He works closely with the Accounts Payable group to resolve problems related to payment process as well as with external companies to coordinate purchases and contracts.  

 The incumbent is also responsible for overseeing all purchasing/procurement related activities in the hospital.  S/He ensures efficiency and timeliness in the procurement, purchasing and delivery of approved items to support hospital operational requirements.  S/he ensures that all procurement transactions are aligned with the hospital’s and the department’s goals and business direction.  S/he guides all procurement department personnel to ensure efficient delivery of their day-to-day tasks and functions; conducts performance reviews, mentoring and coaching of team members in the achievement of departmental goals and targets. Lastly, the Sr. Procurement Supervisor acts in the capacity of the Procurement Manager in his/her absence.  

  • Plans, organizes, supervises and evaluates the work of assigned work team for the different purchasing/procurement activities such as, but not limited to: 
  • Sourcing and vendor initial review and recommendation for selection 
  • Processing and conversion of requests to purchase orders. 
  • Expediting of deliveries  
  • Vendor relations and performance review 
  • Leads her/his procurement team to plan for their effective and efficient execution of their tasks and responsibilities.  Recommends for accreditation, maintains, and manages a pool of approved/ accredited vendors to ensure continuity of supplies especially for core items and commonly used items.      
  • Reviews and makes adjustments to the plans to ensure consistent compliance with all approved protocols, guidelines, processes, procedures, standards, metrics, targets, etc. of the division, department, unit, and hospital.   
  • Ensures the integrity in all transactions with vendors and suppliers; provides feedback to the immediate superior on the vendors’/suppliers’ efficiency and compliance to the hospital’s contracts and agreements; promotes compliance in all government regulations in all transactions with every team member.  
  • Develops strong relationships with other functional groups. 
  • May act in the capacity of the Procurement Manager in the latter’s absence.
  • A graduate of any four-year course, a degree in Supply Management is an advantage.  A post-graduate certificate or other relevant certification is also an advantage.    
  • At least five (5) years of related work experience; inclusive of two (2) years’ experience in supervisory role; work in the medical industry an advantage. 
  • Healthcare industry experience is a plus.  
  • Excellent interpersonal skills. 
  • Must be well organized and detail–oriented. 
  • Can work with minimum supervision.  
  • Possesses leadership qualities to aid in building, maintaining, and elevating relationships with Chong Hua Hospital internal and external stakeholders and drive the achievement of business strategies and results.
  • Sound administrative principles 
  • Demonstrated understanding of basic corporate office software, including Microsoft Office 365 applications.  
  • Good communication skills. Proficiency in the Visayan dialect and/or Tagalog is required; ability to communicate well in English is an advantage.

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Employment Applicant Consent Form

In compliance with the Data Privacy Act of 2012 (Republic Act No. 10173), Chong Hua Hospital ensures that your personal data will be handled and processed responsibly and securely.

By ticking the box below, I hereby give my consent to Chong Hua Hospital to collect, use, and process my personal data as part of the recruitment and hiring process.

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I have read and agree to the terms outlined above regarding the collection, use, and processing of my personal data.

CONFIDENTIALITY AGREEMENT

It is the responsibility of all Chong Hua Hospital workforce, including employees, medical staff, house staff, interns, fellows contracted medical staff and volunteers, to preserve and protect the confidential patient, employee and business information.

The Constitution of the Republic of the Philippines (Article III Section 3), Civil Code of the Philippines (Article 19, Article 26), Revised Penal Code of the Philippines on revelation of secrets and the rule on doctor-patient confidentiality govern the release of patient identifiable information by hospitals and other health care providers. All of these laws establish protections to preserve the confidentiality of various medical and personal information and specify that such information may not be disclosed except as authorized by law or the patient or individual.

Confidential Patient Care Information includes: Any individually identifiable information regarding a patient’s medical history, mental, or physical condition or treatment, as well as the patient’s records, test results, conversations, research records and financial information. These may include, but are not limited to:

  • Physical medical and psychiatric records including paper, photo, video, diagnostic and therapeutic reports, laboratory and pathology samples;
  • Patient insurance and billing records;
  • Mainframe and department based computerized patient data and alphanumeric radio pager messages;
  • Visual observation of patients receiving medical care or accessing services; and
  • Verbal information provided by or about a patient

I hereby understand and acknowledge that:

  1. I shall respect and maintain the confidentiality of all patient laboratory results, care records and any other information generated in connection with individual patient care, risk management and/or peer review activities;
  2. It is my legal and ethical responsibility to protect the privacy, confidentiality and security of all medical records, proprietary information and other confidential information relating to Chong Hua Hospital and its affiliates, including business, employment and medical information relating to our patients, members, employees and health care providers.
  3. I shall only access or disseminate patient care information in the performance of my assigned duties and where required by or permitted by law, and in a manner which is consistent with officially adopted policies of Chong Hua Hospital only with the express approval of my supervisor or designee. I shall make no voluntary disclosure of any discussion, deliberations, patient care records or any other patient care, peer review or risk management information, except to persons authorized to receive it in the conduct of Chong Hua Hospital’s healthcare affairs.
  4. I agree to discuss confidential information only in the work place and only for job related purposes and to not discuss such information outside of the work place or within hearing of other people who do not have a need to know about the information.
  5. My obligation to safeguard patient confidentiality continues after my termination of deployment with Chong Hua Hospital.

I hereby acknowledge that I have read and understand the foregoing information and that my signature below signifies my agreement to comply with the above terms. In the event of a breach or threatened breach of the Confidentiality Agreement, I acknowledge that Chong Hua Hospital may, as applicable and as it deems appropriate, pursue disciplinary action and/or file the appropriate civil and criminal case against me including the termination of my deployment.

This responsibility of confidentiality shall continue even after the completion of my deployment with Chong Hua Hospital.

I AGREE

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