Inventory Planning Analyst

Inventory Planning Analyst

Job Category: Support Group
Job Type: Full Time
Job Location: Cebu City

🌟Make a difference and advance your career with Chong Hua Hospital, the Philippines’ premier healthcare destination!🩺✨

Chong Hua Hospital is looking to hire an experienced and highly motivated Inventory Planning Analyst under Supply Chain Management – Inventory Management, which is responsible to ensure that medical, surgical, pharmaceutical and engineering supplies classified as inventory in the hospital in both sites are properly accounted for. 

S/he is responsible for facilitating the physical counting and verifying the accuracy of inventory for all inventoriable supplies within the hospital. S/he also assists in identifying discrepancies and reviewing the corrective and preventive actions to maintain accurate inventory data. Also, s/he drafts reports detailing inventory accuracy, discrepancies and identified variance trends and proposes actionable recommendations to the units to optimize inventory accuracy. Also, s/he is responsible for developing and conducting cycle count audit across all affected units. Assists in drafting summary of report for the cycle count compliance to ensure proper implementation of the units.

Additionally, s/he is responsible in drafting procedures related to the execution of the position functions and coordinating with the applicable concerned persons / units in the conduct of his/her duty. Supports in the review of stock level, near-expiry and expiry supplies in the hospital. Communicates with his/her immediate superior with regards to the progress and potential problems in the unit and performs other duties as directed by his/ her immediate supervisor. 

Job Duties & Responsibilities

These tasks are subject to change depending on the nature of service of the division/department or business direction.   

  • Creates and maintains the Calendar of activities (e.g. training, monitoring, audits, etc.)
  • Implements the formulated plans to achieve the expected results within the identified timelines (e.g. on time execution of cycle count and physical inventory activities)
  • Facilitates smooth execution for the transactions and disposal of approved write-off items.
  • Discusses any findings in the performance of his/her function with immediate superior for his/her monitoring and review to determine what will be communicated to department/units concerned which includes strategies, and KRA & KPI metrics.
  • Ensures effective communication by addressing inventory management issues with relevant units as directed, reporting all activities and outcomes to superiors, and promptly informing them of any deviations from standards on the same day they occur.
  • Ensures compliance with safety protocols and practices, including good warehousing and OSHA standards, while promoting staff adherence to the same.
  • Builds, maintains and elevates relationships with CHH internal and external stakeholders by consistently ensuring the delivery of excellent customer service in the conduct of all activities relevant to the performance of her/his function and in the conduct of all activities in the unit/ department.  
  • Analyzes processes, policies and procedures based on research gathered data.  Sample include/s but not limited to:
    1. Monitoring and reviewing expired and near-expiry items, preparing trend analyses and other required reports.
    2. Analyzing physical inventory and cycle count variances, including helping the units in identifying causes.
    3. Providing other relevant data as requested by immediate supervisors or management. 
  • Contributes to the development of, or recommends updates and changes to, policies and procedures aimed at continually improving service quality within the unit or area. 
  • Conducts analyses and provides recommendations for changes, updates, and innovations in processes, policies, procedures, or standards within the department to enhance service quality. 
  • Responsible for the review and streamlining of processes and policies to continuously improve the quality of service in the department. 
  • Leads or directs the team or creates functional team to identify performance gaps and formulate strategic interventions to continuously improve on identified areas for improvement, when required
  • Oversees the development and placement of safety strategies and continuous quality improvement of service initiatives in the department.
  • Involves oneself in the planning and execution of his/her professional development in collaboration with the immediate superior; monitors progress and completion of trainings required to establish his/her career or set for the next likely role. 
  • Performs other duties and responsibilities as may be assigned or requested by immediate superior or management from time to time.
  • A graduate of bachelor’s degree in Business Management or Supply Chain related course.
  • With at least three (3) years of relevant work experience in inventory planning or storeroom administration work or inventory management.
  • Healthcare industry experience is a plus. 
  • Strong analytical skills, attention to details and numbers, etc. 
  • Strong background in problem solving techniques, root-cause analysis, and investigation, is desired. 
  • Good presentation skills. 
  • Demonstrated understanding of basic corporate office software, including Microsoft Office 365 applications. 

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CONFIDENTIALITY AGREEMENT

It is the responsibility of all Chong Hua Hospital workforce, including employees, medical staff, house staff, interns, fellows contracted medical staff and volunteers, to preserve and protect the confidential patient, employee and business information.

The Constitution of the Republic of the Philippines (Article III Section 3), Civil Code of the Philippines (Article 19, Article 26), Revised Penal Code of the Philippines on revelation of secrets and the rule on doctor-patient confidentiality govern the release of patient identifiable information by hospitals and other health care providers. All of these laws establish protections to preserve the confidentiality of various medical and personal information and specify that such information may not be disclosed except as authorized by law or the patient or individual.

Confidential Patient Care Information includes: Any individually identifiable information regarding a patient’s medical history, mental, or physical condition or treatment, as well as the patient’s records, test results, conversations, research records and financial information. These may include, but are not limited to:

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I hereby understand and acknowledge that:

  1. I shall respect and maintain the confidentiality of all patient laboratory results, care records and any other information generated in connection with individual patient care, risk management and/or peer review activities;
  2. It is my legal and ethical responsibility to protect the privacy, confidentiality and security of all medical records, proprietary information and other confidential information relating to Chong Hua Hospital and its affiliates, including business, employment and medical information relating to our patients, members, employees and health care providers.
  3. I shall only access or disseminate patient care information in the performance of my assigned duties and where required by or permitted by law, and in a manner which is consistent with officially adopted policies of Chong Hua Hospital only with the express approval of my supervisor or designee. I shall make no voluntary disclosure of any discussion, deliberations, patient care records or any other patient care, peer review or risk management information, except to persons authorized to receive it in the conduct of Chong Hua Hospital’s healthcare affairs.
  4. I agree to discuss confidential information only in the work place and only for job related purposes and to not discuss such information outside of the work place or within hearing of other people who do not have a need to know about the information.
  5. My obligation to safeguard patient confidentiality continues after my termination of deployment with Chong Hua Hospital.

I hereby acknowledge that I have read and understand the foregoing information and that my signature below signifies my agreement to comply with the above terms. In the event of a breach or threatened breach of the Confidentiality Agreement, I acknowledge that Chong Hua Hospital may, as applicable and as it deems appropriate, pursue disciplinary action and/or file the appropriate civil and criminal case against me including the termination of my deployment.

This responsibility of confidentiality shall continue even after the completion of my deployment with Chong Hua Hospital.

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