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We are looking to hire a highly motivated and experienced Sr. Procurement Supervisor who is responsible, with and through the procurement team, for ensuring the following: that all efforts are made to acquire goods and services in a timely manner; that the implementation of the approved supplier terms & conditions is fair and ethical; that the vendors comply with these approved terms & conditions; that integrity and transparency is maintained in all transactions; and that the resolution of any issues that may affect vendor payments are facilitated in a timely manner.

The Sr. Procurement Supervisor oversees the accurate preparation of purchase orders for submission to the designated approver. S/He works closely with the Accounts Payable group to resolve problems related to payment process as well as with external companies to coordinate purchases and contracts. The incumbent is also responsible for overseeing all purchasing/procurement related activities in the hospital. S/He ensures efficiency and timeliness in the procurement, purchasing and delivery of approved items to support hospital operational requirements. S/he ensures that all procurement transactions are aligned with the hospital’s and the department’s goals and business direction. S/he guides all procurement department personnel to ensure efficient delivery of their day-to-day tasks and functions; conducts performance reviews, mentoring and coaching of team members in the achievement of departmental goals and targets.

Job Duties & Responsibilities

Sourcing and vendor initial review and recommendation for selection
Processing and conversion of requests to purchase orders.
Expediting of deliveries
Vendor relations and performance review
Leads her/his procurement team to plan for their effective and efficient execution of their tasks and responsibilities. Recommends for accreditation, maintains, and manages a pool of approved/ accredited vendors to ensure continuity of supplies especially for core items and commonly used items.
Reviews and makes adjustments to the plans to ensure consistent compliance with all approved protocols, guidelines, processes, procedures, standards, metrics, targets, etc. of the division, department, unit, and hospital.
Ensures the integrity in all transactions with vendors and suppliers; provides feedback to the immediate superior on the vendors’/suppliers’ efficiency and compliance to the hospital’s contracts and agreements; promotes compliance in all government regulations in all transactions with every team members.
Develops strong relationships with other functional groups.
Participates in identifying department’s goals and objectives within the various areas of service offered and makes sure that these targets are met accurately and in a timely manner.
May act in the capacity of the Procurement Manager in the latter’s absence.
Prepares and analyzes pertinent data as required by his/her immediate superior or the management.
Develops, reviews, recommends changes, maintains and updates policies, procedures or standards and processes in the department to improve quality of service.
Monitors company expenditures on asserts and materials in comparison to budget and management authorizations.
Provides recommendations to immediate superior and management in relation to vendors and suppliers efficiency and performance.
Identifies and recommends opportunities where the procurement team adds true value.
Oversees the daily operations of the area/section to ensure efficient and effective management of services;
Supervises all unit personnel; accomplishes all human resource objectives such selecting, assigning of tasks, coaching, counselling and disciplining staff, communicating job expectations, planning, monitoring, appraising job contribution.
Performs other duties and responsibilities as may be assigned or requested by immediate superior or management from time to time.

Qualifications

A graduate of any four-year course, a degree in Supply Management is an advantage. A post-graduate certificate or other relevant certification is also an advantage.
At least five (5) years of related work experience; inclusive of two (2) years’ experience in supervisory role; work in the medical industry an advantage.
Possesses leadership qualities to aid in building, maintaining, and elevating relationships with CHH internal and external stakeholders and drive the achievement of business strategies and results.
Demonstrated proficiency in using standard office software applications, spreadsheets, and databases.
Must be well organized and detail–oriented.
Can work with minimum supervision.
Good English communication skills, both oral and written. Can communicate in the Visayan and/or Tagalog dialect/s.